How to Handle Guests Traveling from Abroad for Your Destination Wedding in Portugal

Planning a destination wedding is exciting — but when most of your guests are flying in from another country (or even another continent!), there’s a bit more to think about. For many, this could be their first trip overseas, and some may need extra help navigating time zones, documents, and the overall travel logistics.

Here’s how to make the journey easier and more enjoyable for your guests — so they can focus on celebrating with you.

✈️ 1. Start with Clear, Early Communication

Most guests will need extra time to plan, especially if they’ve never traveled internationally before. Make sure to:

• Send “Save the Dates” at least 9–12 months ahead, and include basic info about Portugal, suggested airports, and approximate travel dates.
• Create a wedding website or digital welcome guide with all essential information, including:
  • Passport and visa requirements (Portugal is part of the Schengen Area)
  • Airport options (Lisbon, Porto, Faro)
  • Accommodation suggestions
  • Local transportation tips
  • Currency info (Euro €)
  • Weather expectations based on your wedding season

🕰 2. Help Guests Prepare for the Time Difference

If most of your guests are coming from the United States, keep in mind that Portugal is typically 5 to 8 hours ahead, depending on the state and the time of year (Daylight Saving Time included).

Tips to help:

• Recommend arriving 2–3 days early to adjust, especially for older guests or families with children.
• Suggest staying hydrated, moving during the flight, and adjusting sleep schedules a few days before departure.
• Include a gentle reminder in your itinerary about what time zone the events are in (ex: “Ceremony begins at 4 PM Lisbon time”).

🧾 3. Clarify Travel Documents and Entry Rules

• Remind all guests to check their passport expiration dates — some countries require passports to be valid for at least 6 months beyond the travel date.
• U.S. citizens do not need a visa to enter Portugal for up to 90 days, but this may vary for other nationalities. Include a note like: “If you’re traveling from outside the U.S., check the Portuguese consulate website for visa info.”
• Starting in 2025, U.S. travelers may need to complete an ETIAS travel authorization before arriving in Europe. Keep your guests updated.

📱 4. Internet and Phone Service in Portugal

Many guests will rely on their phones for maps, communication, and translation — especially if they don’t speak Portuguese. Help them stay connected:

• International roaming plans: Advise guests to check with their carrier (AT&T, Verizon, T-Mobile, etc.) for international plans. Many offer daily or weekly passes that cover calls, texts, and data in Portugal.
• eSIM and local SIM cards: For longer stays or better value, guests can buy a Portuguese SIM card or eSIM from providers like Vodafone, MEO, or NOS. These are available at the airport or in most shopping areas.
• Wi-Fi access: Portugal has reliable Wi-Fi in hotels, cafés, airports, and most public places. Guests can download offline maps or translation apps in advance for extra ease.

Tip: Add a note on your wedding website or guest guide with suggestions like:
”Want to stay connected? We recommend Vodafone’s Tourist SIM for affordable calls and data in Portugal.”

🧳 5. Offer Packing and Travel Tips

Help guests feel confident and prepared, especially if they’re not frequent travelers:

• Provide a packing checklist that includes:
  • Adapters (Portugal uses type C and F plugs, 230V)
  • Lightweight or layered clothing depending on season
  • Comfortable shoes for cobblestone streets
  • Swimsuit, sunscreen, and travel-size essentials
• Mention the importance of travel insurance for flight delays, luggage issues, or health coverage abroad.

🏨 6. Simplify the Experience Where You Can

• Reserve a block of rooms or suggest several accommodation options at different price points.
• Offer group transportation between airport/hotels/venue if the location is remote or unfamiliar.
• Organize a welcome gathering or casual meet-up the day before the wedding to help everyone settle in and connect.

💬 7. Be Patient and Overcommunicate (In the Best Way)

For guests who have never left the country, every detail matters. Be the couple who makes everyone feel included and informed:

• Don’t assume they know how international flights, customs, or currency exchange works.
• Use clear language, give examples, and even offer to hop on a quick call if someone is stressed about the trip.
• Share Google Maps links, metro tips, or even a simple guide like “How to Use Uber or Bolt in Lisbon.”

❤️ 8. Remember: They’re Coming for You

It’s a big deal for someone to book a flight, take time off work, and travel across the world for your wedding. Recognize that effort and make them feel part of something truly special:

• Include personalized thank-you notes or welcome bags.
• Mention how much it means to have them there.
• Give them time to explore and enjoy the beauty of Portugal — whether it’s a beach day, a wine tasting, or a casual brunch.

Planning a destination wedding in Portugal is not just about one incredible day — it’s about creating an experience your guests will never forget. With care, communication, and a little extra help, you’ll turn potential stress into excitement — and make every person feel like they’re part of your love story.